​                                                ***       
MINUTES OF THE REGULAR MEETING OF THE R.M. OF SASMAN NO. 336 HELD ON TUES., AUG.15, 2023, IN THE MUNICIPAL OFFICE
Present: 
Reeve- Dwayne Nakrayko
Councillors- Dale Redman, Bryan Myers, Stuart Byman, Nevin Morrow, Jim Lissinna
Administrator– Michael Rattray
Not in attendance: Patrick Schultz
The meeting was called to order at 8 a.m. by Reeve Dwayne Nakrayko.
 
AMENDED AGENDA
251/23 Redman- That the R.M. approve the following items to be added to or deleted from today’s agenda:
Add - New Business #26 – Discuss Development near Northshore;
Add – New Business #27 – Discuss Highway Range Road Signs;
Add – New Business #28 – Review/Approve Holiday 
CARRIED            
 
AGENDA
252/23 Lissinna- That the Agenda be adopted as presented, subject to late changes. CARRIED
 
MINUTES
253/23 Myers- That the minutes of the July 18, 2023, Regular Meeting be approved as circulated. CARRIED
 
FIRE PROTECTION BOUNDARIES
The Administrator informed Council that he is waiting for a telephone call from the Fire Commissioner's Office after contacting them regarding the process to change the fire boundaries within the R.M. of Sasman No. 336.
 
RATEPAYER REQUEST
The Administrator updated Council on previous invoices that were paid to ratepayers for the purchase of clay. To date the office has not received an invoice from the property owner regarding the loading of clay from 2019. 
 
ZONING BYLAW INTERPRETATION 
254/23 Lissinna- That in regard to the RM of Sasman No. 336’s Zoning Bylaw 3-2017 and whereas there are different interpretations for both Section 7.2.2a Discretionary tables (Minimum and Maximum site areas) for Non-Farm Residential and Section 7.6.13 (All other Uses) and whereas both these sections are discretionary uses, the Council of the R.M. of Sasman No. 336 has decided to use the tables for the Non-Farm Residential under Section 7.3 Site Regulations – Discretionary Uses for any subdivision applications which may apply to this. CARRIED 
 
SUBDIVISIONS
255/23 Morrow- That the R.M. approve the following proposed subdivisions:
NW 31-34-11-W2 –File SUBD-001630-2023;
NE 33-36-12-W2 –File SUBD-001869-2023;
NE 24-34-11-W2 –File SUBD-001577-2023;
SW 13-36-10-W2 –File SUBD-001607-2023. 
Council requires no service agreement at this time on all subdivisions listed above. CARRIED 
 
DELEGATION 8:30 – 9:17 A.M.
Foreman discussed the following with Council;
-Update on gravelling program
-Update on culvert installs
-Update on equipment and road groomer demo
-Update on employees
 
COUNCILLORS FORUM
256/23 Myers- That the R.M. approve the following work orders which were handed in during the Councillors forum:
-Division 1 – SE 18-33-10-W2–R/R culvert 1200mm-work order #227583;
-Division 2 – Hamlet of North Shore – R/R culvert- and extend 3 culverts– work order #267315;
-Division 5 – NE 17-35-11-W2 – widen approach and extend culvert – work order 76223.
CARRIED

2022 AUDIT
The Administrator informed Council that our auditors, MNP, will have the 2022 Financial Statement ready for approval at our September council meeting.
 
FINANCIAL STATEMENT
257/23 Redman- That the Statement of Financial Activities for the month of July, 2023, be approved as read. CARRIED

ACCOUNT PAYMENTS
258/23 Myers- That the current accounts, cheque #’s 32619 to 32687 and four other payments, attached to and forming part of these minutes, be hereby approved for payment for a total of $297,188.66. CARRIED
 
WATER ANALYSIS REPORT
259/23 Redman- That the R.M. acknowledge the following water analysis reports have been reviewed:
Kuroki – July 11, 2023, July 25, 2023 and August 10, 2023; Margo–July 11, 2023 (2), July 17, 2023 and July 26, 2023. CARRIED
 
BYLAW NO. 14-2023
260/23 Lissinna- That Bylaw No. 14-2023 be introduced as a Bylaw to Amend Bylaw No. 3-2017, known as the Zoning Bylaw, and be read a first time. CARRIED
 
NORTHBOUND REPORT
261/23 Myers- That the R.M. acknowledge the report from Northbound Planning for the month of July 2023. CARRIED
 
RECESS
262/23 Morrow- That this meeting recess at 10:00 a.m. for a public hearing. CARRIED
 
PUBLIC HEARING – AMEND ZONING BYLAW
Reeve Dwayne Nakrayko opened the public hearing.
No one was in attendance at today’s public hearing.
Reeve Nakrayko closed the public hearing at 10:10 a.m.
 
RECONVENE
263/23 Byman- That this meeting reconvene at 10:11 a.m.
 
BYLAW 13-2022 – 2ND READING
264/23 Myers- That Bylaw No. 13-2022, being a Bylaw of the R.M. of Sasman No. 336 to Amend Bylaw No. 03-2017, known as the Zoning Bylaw, be read a second time. CARRIED
 
3rd READING
265/23 Redman- That Bylaw No. 13-2022, being a Bylaw of the R.M. of Sasman No. 336 to Amend Bylaw No. 03-2017, known as the Zoning Bylaw, to be read a third time and finally adopted. CARRIED                                                                  
OLYMEL AGREEMENT
266/23 Myers- That the R.M. approve the Olymel Road Maintenance Agreement that was prepared by the Administrator and whereas this agreement will expire on December 31, 2025. CARRIED                                                                            
AM POLICY 1-2023
267/23 Lissinna- That the R.M. approve Asset Management Policy 1-2023 – Asset Performance Maintenance Policy, which was prepared by our consultant Northbound Planning Ltd. CARRIED                                                                
PERMISSION TO FARM ROAD
A discussion was held regarding a request from M.H. to farm a portion of road allowance on the east side of the SW 3-35-11-W2. After the administrative staff looked through the land titles at ISC, Mr. H. has title to the majority of this area of land so he does not need permission from the R.M. to farm it.
 
RATEPAYER REQUEST
Councillor Myers updated Council on a discussion he had with J.D. regarding a proposed construction of a farmyard on the NW 20-34-11-W2 and an access road to it. More information will be needed from Mr. D. before Council can make a decision on this request.
 
REMOVE SHED
268/23 Myers- That the R.M. authorize the Administrator to send a letter to C.H. asking him to move his shed off Shoreline Drive and place it on his own property as the construction of his property has been completed. CARRIED
 
BERM INSPECTIONS
Reeve Nakrayko discussed with Council the upcoming fall berm inspections. Dwayne Nakrayko, Bryan Myers, and Michael Rattray volunteered to take part in this year's inspection.
 
MARGO LAGOON
269/23 Redman- That the R.M. approve the letter that was prepared by the Administrator regarding the proposed Margo Lagoon discharge on Wednesday, August 30, 2023, and whereas this letter will be sent to the Water Security Agency and all landowners whose land borders Margo Lake. CARRIED
 
CANCEL TAXES
270/23 Myers- That the R.M. cancel the following taxes as this parcel was turned back to the Hamlet of Kuroki:
Lot 26; Blk/Par 4; Plan 102221727
Municipal – $4,743.33; School – $228.83; WTP - $625.00.Total Taxes cancelled - $5,597.16. CARRIED
 
APPLY FOR TITLE
271/23 Redman- That the R.M. authorize the Administrator to apply for title on the following properties, as Consent for Title from the Provincial Mediation Board has been received:
– Lots 1,2,4,5 & 6, Blk/Par 2; Plan T3059 (Margo);
– Lot 22; Blk/Par 8; Plan BD3555 (Margo);
– Lots 1,2 & 3; Blk/Par 10; Plan 82H06432 (Nut Mountain).
CARRIED
 
OTTMAN-MURRAY MINUTES
272/23 Myers- That the R.M. approve the August 12, 2023, Annual General Meeting minutes from the Organized Hamlet of Ottman-Murray, as presented to Council. CARRIED 

ABATEMENT OF TAXES
273/23 Redman- That the R.M. approve a request from ratepayers of 09-01-80H01086 for the abatement of taxes on their property at the Hamlet of Ottman-Murray. THIS MOTION WAS DEFEATED. 
 
LOT CONSOLIDATION
274/23 Myers- That the R.M. approve the following lot consolidation:
– Lots 10 & 11; Blk/Par 4; Plan 82H07470;the Hamlet of Ottman-Murray Board has approved this. CARRIED
 
RCMP UPDATE
275/23 Morrow- That the R.M. acknowledge the RCMP CTSS District Commander Update dated July 17, 2023, has been reviewed and filed. CARRIED
 
BRIDGE INSPECTION
The Administrator updated Council on an email received from SARM Municipal Bridge Engineer A.H. regarding the recent bridge inspection done on the bridge located on east side of section 34-36-10-W2. This bridge has reported deficiencies and is currently closed and will remain closed until further notice.
 
PROCLAMATION
276/23 Lissinna- That the R.M. approve a resolution from CN Rail to proclaim our support of Rail Safety Week from September 18th to 24th, 2023, attached to and forming part of these minutes. CARRIED
 
WELL-DECOMMISSIONING
The Administrator updated Council on the applications that have been submitted for the 2023 ASWA Well-Decommissioning Program.
 
SASKENERGY  
Council reviewed SaskEnergy requests to remove live natural gas service risers in four locations within the RM. The R.M. authorized the office staff to contact the owners to consider the removal of these risers.
 
MEMBERSHIP
277/23 Morrow- That the R.M. approve the purchase of the 2023-2024 FCM membership. THIS MOTION WAS DEFEATED. 

ABATEMENT OF TAXES
278/23 Myers- That the R.M. authorize the Administrator to contact our SARM lawyers to review the legal issue with the ownership of land where the property pins are located in the lake and if there should be a 5-metre public access allowed from the high water mark. CARRIED
 
CRACK-FILLING
279/23 Myers- That the R.M. approve a request from the Hamlet of North Shore to pay ½ of the costs to crack-seal the pavement from Highway #5 south approximately ¾ miles. THIS MOTION WAS DEFEATED.
 
LUNCH BREAK
280/23 Nakrayko- That this meeting break for lunch at 12:00 p.m. CARRIED.                         
281/23 Nakrayko- That this meeting resume its deliberations at 12:37 p.m. CARRIED
 
NORTH SHORE FISHING LAKE
282/23 Myers- That the R.M. approve the following minutes from the Organized Hamlet of North Shore as presented to Council: Annual General Meeting minutes from July 16, 2023; July 30, 2023, Hamlet Board meeting. CARRIED
 
CENTRAL REGIONAL LANDFILL
283/23 Myers- That the R.M. approve the Central Regional Landfill Waste Management Authority’s minutes from their meetings held on June 5, 2023, and June 26, 2023, as presented to Council. CARRIED
 
NEATPC
284/23 Redman- That the R.M. approve the North East Area Transportation Planning Committee’s  minutes from their meeting held on June 13, 2023, as presented to Council. CARRIED
 
RATEPAYER DEVELOPMENT
Councillor Myers updated Council on a North Shore Hamlet Board meeting he attended and a discussion that was held regarding some ratepayer families’ proposed development.   
 
HIGHWAY SIGNS
Councillor Morrow discussed with Council township/range road signs that were installed on Highway #49. Council instructed the Administrator to contact the R.M.s involved to find out the costs to install these signs and to report back to Council for the next meeting.
 
HOLIDAYS                 
285/23 Lissinna- That the R.M. approve the following holiday requests:
Aug.28-Sept.1, 2023 (inclusive,) and Sept.11-15, 2023 (inclusive). CARRIED
 
ADMINISTRATOR’S REPORT
286/23 Morrow- That the R.M. approve the Administrator’s Report for July/August 2023. CARRIED
 
CORRESPONDENCE
287/23 Redman- That the R.M. acknowledge the correspondence has been reviewed and filed. CARRIED
 
NEXT MEETING
The next Regular Council Meeting is set for Tuesday, September 19th, 2023, starting at 8:00 a.m.
 
ADJOURN
288/23 Byman- That this meeting be adjourned with the time being 1:27 p.m. CARRIED                       
                        
                                                  ***

​MINUTES OF THE REGULAR MEETING OF THE RM OF SASMAN NO. 336 HELD JULY 18, 2023, IN THE MUNICIPAL OFFICE 
Present:
Reeve - Dwayne Nakrayko
Councillors - Dale Redman, Bryan Myers, Stuart Byman, Patrick Schultz, Nevin Morrow, Jim Lissinna 
Administrator – Michael Rattray
The meeting was called to order at 8:04 a.m. by Reeve Dwayne Nakrayko.
 
AMENDED AGENDA
223/23 Myers- That the R.M. approve the following items to be added to or deleted from today’s agenda:
Add - New Business #18 – Discuss tree removal at North Shore;
Add – New Business #19 – Discuss gravel issues at Geck Pile;
Add – New Business #20 – Approve transfer of money; grader payment;
Add – New Business #21 – Review tree-trimming request, Pavillion.                                              CARRIED            
 
AGENDA
224/23 Morrow- That the Agenda be adopted as presented, subject to late changes. CARRIED
 
MINUTES
225/23 Redman- That the minutes of the June 20, 2023, Regular Meeting be approved as circulated. CARRIED
       
KYLEMORE CEMETERY
The Administrator updated Council on the Kylemore Cemetery and the proposed subdivision of this cemetery. According to the Department of Municipal Heritage, the cemetery does not need to be subdivided. The Administrator will contact the landowners to discuss this further.
 
CIVIC ADDRESSING
226/23 Myers- That the R.M. advise both the Saskatchewan Department of Highways and Information Services Corporation of the following changes regarding civic addressing: change the name of the portion of Range Road 2114 from Highway 5 south (approximately 1¾ miles) on the east of sections 29 and 32-33-11-W2 and call this road RJ Way. CARRIED
 
2023 BUDGET
Council reviewed the final budget numbers for 2023.
 
PCO CONTRACT
227/23 Myers- That the R.M. approve the 2023 pest control contract with Mr. W. McKay as prepared by the Administrator. CARRIED
 
FIRE PROTECTION BOUNDARIES
The Administrator updated Council on a request to have the fire protection boundaries changed within the R.M. of Sasman no. 336.
 
DELEGATION 8:54 – 9:40 A.M.
Foreman discussed the following with Council;
-Update on employees
-Update on mowing
-Update on gravelling program
-Gravel issues at the Geck Pit
 
COUNCILLORS FORUM
228/23 Redman- That the R.M. approve the following work orders which were handed in during the Councillors Forum:
Division 1 – SE 18-33-10-W2–R/R culvert 1000mm- work order #227582;
Division 4 – SW 18-35-10-W2 – culvert extension – work order #858971;
Division 4 – NE 30-35-10-W2 – add approach – work order #858972;
Division 4 – SE 25-36-10-W2 – replace culvert – work order #858974.
CARRIED
 
HARRIS PERMIT
The Administrator informed Council that an easement agreement was drawn up between the Harrises and the Princes which will give the Harrises approval to move forward with their building permit.
 
BYLAW 13-2022 – 2ND READING
229/23 Morrow- That the R.M. rescind resolution 139/23. CARRIED

3rd READING
230/23 Lissinna- That the R.M. rescind resolution 140/23. CARRIED
 
FINANCIAL STATEMENT
231/23 Schultz- That the Statement of Financial Activities for the month of June 2023 be approved as read. CARRIED
 
RECESS
232/23 Morrow- That this meeting recess at 10:00 a.m. for a public hearing. CARRIED
 
PUBLIC HEARING – AMEND ZONING BYLAW
Reeve Dwayne Nakrayko opened the public hearing. In attendance were ratepayers of SW-13-13-10. They had no comments regarding Bylaw 12-2023. Reeve Nakrayko closed the public hearing at 10:10 a.m.
 
RECONVENE
233/23 Redman- That this meeting reconvene at 10:11 a.m.
 
BYLAW 12-2023 – 2ND READING
234/23 Lissinna- That Bylaw No. 12-2023, being a Bylaw of the R.M. of Sasman No. 336 to Amend Bylaw No. 03-2017, known as the Zoning Bylaw, be read a second time. CARRIED
 
3rd READING
235/23 Myers- That Bylaw No. 12-2023, being a Bylaw of the R.M. of Sasman No. 336 to Amend Bylaw No. 03-2017, known as the Zoning Bylaw, to be read a third time and finally adopted. CARRIED
 
WATER ANALYSIS REPORT
236/23 Schultz- That the R.M. acknowledge the following water analysis reports have been reviewed:
Kuroki–June 20, 2023; Margo–June 12, 2023, June 19, 2023, June 20, 2023, July 11, 2023 (2). CARRIED
                                                                                                        
COMMUNITY EVENT PERMIT
237/23 Myers- That the R.M. approve the issuance of a Community Event Permit to North Shore Recreation for a Family Day event on July 15, 2023, Block A Plan 101805465 Ext 12 within the NW 21-33-11-W2. CARRIED.
                                                                                                        
PAYMENT REQUEST
Council tabled a request from Mr. D.M. for the payment of loading clay in 2019.
  
KYLEMORE SERVICING AGREEMENT
238/23 Byman- That the R.M. authorize the Administrator to draw up a new Kylemore Servicing Agreement with it being a three-year term from January 1, 2023, to December 31, 2025, and no changes to the amount of $3,500.00 per year as per the previous agreement. CARRIED
 
POLICY NO. 2021-01
239/23 Schultz- That the R.M. amend Policy No. 2021-01 Accounting for Tangible Capital Asset Policy to have all amortization on straight line accounting. CARRIED
                                                                                                             
ACCOUNT PAYMENTS
240/23 Myers- That the current accounts, cheque #s 32547 to 32618 and three other payments, attached to and forming part of these minutes, be hereby approved for payment for a total of $666,829.97. CARRIED
 
GRAVEL SAMPLES
Council reviewed two gravel samples left at the office by Mr. D.N. Also reviewed was a draft report prepared by J.D. Mollard and Associates regarding gravel pits where the samples came from. Council instructed the Administrator to ask how much Mr. N is asking for these lands as well as if there are any open pits available to inspect.
 
NORTHBOUND REPORT
241/23 Morrow- That the R.M. acknowledge the report from Northbound Planning for the month of June 2023. CARRIED
 
MEMBERSHIP
242/23 Schultz- That the R.M. approve the purchase of the 2023 membership for the Agricultural Health and Safety Network. CARRIED
 
RCMP REPORT
243/23 Schultz- That the R.M. approve Wadena/Foam Lake RCMP Report for April 2023 to June 2023, as presented to Council. CARRIED
 
MINISTRY OF HIGHWAYS
A letter from the Ministry of Highways was read to Council regarding a sight-triangle obstruction on NE 9-34-12-W2 (Hamlet of Kylemore). The Administrator will find more information on this and bring it to the next Council Meeting.
 
ASSINIBOINE WATERSHED
The Administrator informed Council that the Assiniboine Watershed Stewardship Association will be holding their AGM on Tuesday, August 15, 2023, in Yorkton.
 
CURB STOP POLICY
The Administrator discussed with Council a proposed bylaw/policy regarding who is responsible for the cost of the curb stop when one is installed in the hamlets or special service area. The Administrator will find out from the boards how they want to proceed with this proposal.
 
NORTH SHORE BYLAW/POLICY
Council tabled a proposed bylaw for the Hamlet of North Shore regarding dates when people are allowed to move houses/cabins/RTMs/etc., which will protect the existing pavement. The Administrator will confirm with the Hamlet of North Shore the dates they would like to use.
 
LINTLAW FIRE ASSOCIATION
244/23 Morrow- That the R.M. approve the Lintlaw & District Fire Fighting Association’s minutes from their meeting held on July 11, 2023, as presented to Council. CARRIED
 
KELVINGTON FIRE ASSOCIATION
245/23 Schultz- That the R.M. approve the Kelvington & District Fire Fighting Association’s  minutes from their meeting held on June 11, 2023, as presented to Council. CARRIED    
                            
GARBAGE BIN
246/23 Morrow- That the R.M. instruct the Administrator to sign an agreement with Greenland Waste to rent another garbage bin for the Geck Site. CARRIED
 
PURCHASE PIT RUN
Council decided to wait until the fall of 2023 to make any decisions on purchasing pit run gravel from Mr. B. A.
 
TREE REMOVAL
Councillor Myers updated Council on possible tree removals in the Hamlet of North Shore Fishing lake. He will monitor this and keep Council informed.
 
TRANSFER MONEY
247/23 Myers- That the R.M. transfer $420,000.00 from the flex-term account to the general chequing account, effective immediately. CARRIED
 
TREE REMOVAL
Council reviewed a request from the ratepayer at 24-01-80H05969 regarding tree limbs needing to be trimmed back due to wanting to move their RTM into Pavillion Beach. Council instructed the Administrator to inform the ratepayer that the R.M. does not have equipment for removing tree limbs but the R.M. will authorize the ratepayer to do the tree-trimming with R.M. supervision.
 
ADMINISTRATOR’S REPORT
248/23 Redman- That the R.M. approve the Administrator’s Report for May/June 2023. CARRIED                                                                                                                       
CORRESPONDENCE
249/23 Byman- That the R.M. acknowledge the correspondence has been reviewed and filed. CARRIED
 
NEXT MEETING
The next Regular Council Meeting is set for Tuesday, August 15th, 2023, starting at 8:00 a.m.
 
ADJOURN
250/23 Byman- That this meeting be adjourned with the time being 11:59 a.m. CARRIED 
 
                                                  *** 
                                                                             
MINUTES OF THE REGULAR MEETING OF THE R.M. OF SASMAN NO. 336 HELD ON TUES., JUNE 20, 2023, IN THE MUNICIPAL OFFICE    Present: 
Reeve- Dwayne Nakrayko
Councillors– Bryan Myers, Stuart Byman, Patrick Schultz, Nevin Morrow, Jim Lissinna
Administrator– Michael Rattray
Not in attendance: Dale Redman
The meeting was called to order at 8:03 a.m. by Reeve Dwayne Nakrayko.
 
AMENDED AGENDA
163/23 Schultz- That the R.M. approve the following items to be added to or deleted from today’s agenda:
Add - New Business #27 – Update from Kelvington Fire Department;
Add – New Business #28 – Review letter- Iron Springs Romance Creek;
Add – New Business #29 – Review RM #426’s invoice.
CARRIED           
 
AGENDA
164/23 Morrow- That the Agenda be adopted as presented, subject to late changes. CARRIED
 
DELEGATION 8:20 – 8:30 A.M.
Mr. T.O. (Trono Trucking) discussed his request for an additional payment regarding this year’s gravel-haul program.  
 
MINUTES
165/23 Morrow- That the minutes of the May 23, 2023, Regular Meeting be approved as circulated. CARRIED
        
GRAVEL-HAULING
166/23 Schultz- That the R.M. authorize a payment to Trono Trucking for $27,686.74, which will be the final payment for their part in the 2023 gravel-hauling program. CARRIED
 
IN-CAMERA SESSION
167/23 Nakrayko- That this council meeting go to an in-camera session at 8:49 a.m. with the purpose to update Council on what took place at the mediation meeting in Saskatoon on Tuesday, June 6, 2023, regarding the ratepayer lawsuit. CARRIED
 
RETURN TO REGULAR MEETING
168/23 Nakrayko- That the in-camera session end at 8:58 a.m. and that we return to the Regular Council Meeting. CARRIED
 
DELEGATION 9:00 – 9:42 A.M.
Foreman discussed the following with Council: equipment update; update on 2023 gravelling program; update on Mowing.
 
At 9:15 a.m., Councillor Stuart Byman arrived at the meeting.
 
CAYEN RAVINE
169/23 Schultz- That the R.M. authorize the Administrator to apply for an aquatic habitat permit for the following: remove a 900mm x 24-metre culvert and install a 1600mm x 24-metre culvert between the NW 30-36-10-W2 and NE 25-36-11-W2 (Cayen Ravine). CARRIED

COUNCILLORS FORUM
170/23 Schultz- That the R.M. approve the following work order which was handed in during the Councillors Forum: Division 4 – NE 14-36-10-W2 – replace culvert – work order #858970. CARRIED

RE-DRAW FIRE BOUNDARIES
Council discussed the possibility of re-drawing the fire department boundaries for this municipality as Council has concerns regarding the fairness of the fire departments’ response times. The Administrator will contact the Office of the Fire Commissioner of Saskatchewan and request the redrawing of the fire department boundaries.
 
WADENA FIRE LEVY
171/23 Schultz- That the R.M. authorize a payment to the Wadena Fire Association for the 2023 fire levy. DEFEATED
 
HARRIS PERMIT
172/23 Morrow- That the R.M. has no objection to Harris and Prince developments drawing up an easement to allow the Harrises access for a proposed permit to build a garage. CARRIED
 
KYLEMORE CEMETERY
173/23 Byman- That the R.M. authorize the Administrator to proceed with an application to subdivide the Kylemore Cemetery (including legal access) from a portion of LSD 8-09-34-12-W2 Ext 11 (parcel number 14659446) and whereas the current owners are in agreement to have the cemetery subdivided from their property. CARRIED
 
RENAMING ROAD
The Administrator informed Council that the Hamlet of North Shore Fishing Lake decided to rename the road on the north side of the garbage and recycle bins. After review, this road is already a named road so it should not be considered. Council informed the Administrator that their suggestion would be the paved road from Highway #5 south on Range Road 2114, approximately 1¾ miles. This suggestion will be forwarded to the Hamlet Board for review.
 
WADENA SCHOLARSHIP 
The Administrator informed Council that he had talked with the Wadena Composite School principal and told him that as no applications for the 2023 scholarships were received by the deadline, there will be no scholarship issued this year.
 
FINANCIAL STATEMENT
174/23 Schultz- That the Statement of Financial Activities for the month of May, 2023, be approved as read. CARRIED
 
Councillor Morrow left the meeting at 11:59 a.m.
 
LUNCH BREAK
175/23 Nakrayko- That this meeting break for lunch at 12:00 p.m. CARRIED
176/23 Nakrayko- That this meeting resume its deliberations at 12:42 p.m. CARRIED
 
ACCOUNT PAYMENTS
177/23 Myers- That the current accounts, cheque #s 32481 to 32546 and three other payments, attached to and forming part of these minutes, be hereby approved for payment for a total of $225,090.98. CARRIED
 
WATER ANALYSIS REPORT
178/23 Schultz- That the R.M. acknowledge the following water analysis reports have been reviewed:
Kuroki – May 23, 2023 (2) and June 6, 2023; Margo – May 15, 2023 (2), June 6, 2023 (2) and June 12, 2023.
CARRIED
  
BYLAW NO. 5-2023
179/23 Byman- That Bylaw No. 5-2023 be introduced as a Bylaw With Respect to Livestock and Poultry Within the Organized Hamlet of Kuroki and be read a first time. CARRIED
 
2nd READING             
180/23 Schultz- That Bylaw No. 5-2023 be given a second reading. CARRIED
 
CONSENT FOR 3RD READING
181/23 Lissinna- That Bylaw No. 5-2023 be given three readings at this meeting. UNANIMOUSLY CARRIED 
 
3RD READING
182/23 Myers- That Bylaw No. 5-2023, being a Bylaw With Respect to Livestock and Poultry Within the Organized Hamlet of Kuroki, be read a third time and finally adopted. CARRIED
 
BYLAW NO. 6-2023
183/23 Myers- That Bylaw No. 6-2023 be introduced as a Bylaw to Provide for Minimum Taxes and be read a first time. CARRIED
 
2nd READING             
184/23 Nakrayko- That Bylaw No. 6-2023 be given a second reading. CARRIED
 
CONSENT FOR 3RD READING
185/23 Byman- That Bylaw No. 6-2023 be given three readings at this meeting.
UNANIMOUSLY CARRIED    
 
3RD READING
186/23 Schultz- That Bylaw No. 6-2023, being a Bylaw to Provide for Minimum Taxes, be read a third time and finally adopted. CARRIED
 
BYLAW NO. 7-2023
187/23 Lissinna- That Bylaw No. 7-2023 be introduced as a Bylaw to Authorize a Special Tax for the Purpose of a Fire Levy for the Organized Hamlet of North shore and be read a first time. CARRIED
 
2nd READING             
188/23 Myers- That Bylaw No. 7-2023 be given a second reading. CARRIED
 
CONSENT FOR 3RD READING
189/23 Nakrayko- That Bylaw No. 7-2023 be given three readings at this meeting.
UNANIMOUSLY CARRIED
    
3RD READING
190/23 Byman- That Bylaw No. 7-2023, being a Bylaw to Authorize a Special Tax for the Purpose of a Fire Levy for the Organized Hamlet of North Shore Fishing Lake, be read a third time and finally adopted. CARRIED
 
BYLAW NO. 8-2023
191/23 Schultz- That Bylaw No. 8-2023 be introduced as a Bylaw to Authorize a Special Tax for the Purpose of a Fire Levy for the Special Service Area of Margo and be read a first time. CARRIED
 
2nd READING             
192/23 Byman- That Bylaw No. 8-2023 be given a second reading. CARRIED
 
CONSENT FOR 3RD READING
193/23 Myers- That Bylaw No. 8-2023 be given three readings at this meeting.
UNANIMOUSLY CARRIED   
 
3RD READING
194/23 Nakrayko- That Bylaw No. 8-2023, being a Bylaw to Authorize a Special Tax for the Purpose of a Fire Levy for the Special Service Area of Margo, be read a third time and finally adopted. CARRIED
  
BYLAW NO. 9-2023
195/23 Byman- That Bylaw No. 9-2023 be introduced as a Bylaw to Provide for a Special Levy for the Hamlet of Kuroki Water Treatment Plant and be read a first time. CARRIED
 
2nd READING             
196/23 Schultz- That Bylaw No. 9-2023 be given a second reading. CARRIED
 
CONSENT FOR 3RD READING
197/23 Lissinna- That Bylaw No. 9-2023 be given three readings at this meeting.
UNANIMOUSLY CARRIED   
 
3RD READING
198/23 Myers- That Bylaw No. 9-2023, being a Bylaw to Provide for a Special Levy for the Hamlet of Kuroki Water Treatment Plant, be read a third time and finally adopted. CARRIED
 
BYLAW NO. 10-2023
199/23 Nakrayko- That Bylaw No. 10-2023 be introduced as a Bylaw to Extend the Time Required for the Completion of the Financial Statement and read a first time. CARRIED
 
2nd READING             
200/23 Byman- That Bylaw No. 10-2023 be given a second reading. CARRIED
 
CONSENT FOR 3RD READING
201/23 Schlutz- That Bylaw No. 10-2023 be given three readings at this meeting. UNANIMOUSLY CARRIED   
 
3RD READING
202/23 Lissinna- That Bylaw No. 10-2023, being a Bylaw to Extend the Time Required for the Completion of the Financial Statement, be read a third time and finally adopted. CARRIED
 
BYLAW NO. 11-2023
203/23 Myers- That Bylaw No. 11-2023 be introduced as a Bylaw to Establish a Licence Fee for Portable Trailers, Motorhomes, 5th Wheelers and Tent Trailers at the Organized Hamlet of North Shore Fishing Lake and be read a first time. CARRIED
 
2nd READING             
204/23 Nakrayko- That Bylaw No. 11-2023 be given a second reading. CARRIED
 
CONSENT FOR 3RD READING
205/23 Byman- That Bylaw No. 11-2023 be given three readings at this meeting. UNANIMOUSLY CARRIED   
 
3RD READING
206/23 Schultz- That Bylaw No. 11-2023, being the Bylaw to Establish a Licence Fee for Portable Trailers, Motorhomes, 5th Wheelers and Tent Trailers at the Organized Hamlet of North Shore Fishing Lake, be read a third time and finally adopted. CARRIED
 
NORTHBOUND REPORT
207/23 Lissinna- That the R.M. acknowledge the report from Northbound Planning for the month of May 2023. CARRIED
 
RESIDENTIAL SUBDIVISIONS
The Administrator informed Council that Community Planning found a wording issue with our zoning bylaw regarding rural residential subdivisions. All residential subdivision applications will not be approved until the wording gets corrected in our current zoning bylaw.
 
BYLAW NO. 12-2023
208/23 Myers- That Bylaw No. 12-2023 be introduced as a Bylaw to Amend Bylaw No. 3-2017, known as the Zoning Bylaw, and be read a first time. CARRIED
 
PCO APPOINTMENT
209/23 Schultz- That the R.M. appoint Mr. W.M. as pest control officer for the 2023 year. CARRIED
 
COMMUNITIES IN TRANSITION
210/23 Myers- That the R.M. authorize the Administrator to make application to the Communities in Transition Operating Grant Program for the 2023 annual grant payment which replaces the Municipal Revenue. CARRIED
 
HAMLET/SSA LETTERS
211/23 Byman- That the R.M. authorize the Administrator to send letters to ratepayers within the Hamlets of North Shore and Kuroki whose properties are unsightly and need cleaning up, according to lists that were provided by both hamlet boards. CARRIED

HOLIDAYS                 
212/23 Lissinna- That the R.M. approve the following holiday requests:
Staff A – July 3–7, 2023 (inclusive); Staff B – Sept.5–8, 2023 (inclusive); Staff C– July 17–21, 2023 (inclusive); Staff D – July 4, 2023; July 10–14, 2023 (inclusive); 1 or 2 days holiday during the week of July 24–28t, 2023. CARRIED.
 
WELL-DECOMMISSIONING
213/23 Schultz- That the R.M. of Sasman No. 336 will participate in the AWSA’s well-decommissioning campaign for 2023 and that the level of participation will be the following:
The cost of a well-decommissioning (only large diameter >24”) is $2,500.00 plus tax ($2,775.00);the AWSA will be the contact for this initiative and will facilitate the entire process; the AWSA will provide the R.M. with the contractor invoice and the R.M. will be responsible for paying the contractor invoice; the AWSA will submit the rebate application form to the Ministry of Ag’s Farm and Ranch Water Infrastructure Program, with the R.M. acting as the applicant on behalf of the landowner, to get the R.M. 90% reimbursement; the AWSA will provide the R.M. with $100 reimbursement per well; the R.M. will then invoice the landowner for the remaining balance of $300.CARRIED
 
PURCHASE CULVERT
214/23 Schultz- That the R.M. purchase 24 metres x 1600mm x 2.8mm culvert from Prairie Steel Culverts for the price of $13,710.32 (taxes and freight included) and whereas this culvert has been purchased for the Cayen Ravine project. CARRIED
 
CTP CORRIDOR SIGNAGE
Council reviewed a letter from the Transportation Infrastructure Program administrator (SARM RIRG) regarding the signage for a CTP Road (Hendon Grid). The Department of Highways will be removing the CTP directional signage by July 15, 2023, and the R.M. may remove the signage for this CTP Corridor. The Administrator will contact the foreman to remove the CTP signage after July 15, 2023.
 
SIGNAGE REQUEST
215/23 Myers- That the R.M. approve a request to install a #310 HWY sign (with arrow to the east) at the following location: the southwest corner of the intersection Township Road 334 and Range Road 2113 (SE 28-33-11-W2). CARRIED
 
SASMAN PARK
Council reviewed the following requests regarding the Sasman Park:
- a new picnic table
- grass-cutting at the campsites
 
MUNICIPAL SURCHARGE - MARGO
The Administrator informed Council of an email from SaskEnergy regarding the municipal surcharge on SaskEnergy bills for Margo. Council decided not to change the current status for this program at this time.
 
5-WAY STOP SIGN
216/23 Myers- That the R.M. approve the installation of a 5-Way Stop sign at the following location in Margo:
 the intersection of Municipal Road, Main Street, and Fourth Avenue. CARRIED
                                                                                                              RATEPAYER LETTER
The Administrator informed Council of a letter that was sent out to Mr. S.R. regarding him using his own equipment on the streets of Margo. According to reports, he was upset by the letter. Council instructed the Administrator to ask the Margo Advisory Board if they want to include Mr.R as a contractor so he could be listed on the WCB reports.
 
SALE OF LOTS
217/23 Myers- That the R.M. accept the following offer to purchase a lot within the Special Service Area of Margo: Lot 14 Blk/Par 4, Plan T3059 - $500.00. The approval of this offer will be pending a decision from the Margo Advisory Board. CARRIED
 
KUROKI WATER/SEWER
The Administrator informed Council that D&M C. have requested to have water and sewer installed on their property in Kuroki. Council instructed the Administrator to contact the Kuroki Hamlet Board to find out how they want to proceed with this request. Also requested from the Cs was an offer to purchase 2 lots south of the R.M. office. The Administrator will inform the Kuroki Hamlet Board of this offer and find out the particulars on this property.
 
INSURANCE POLICY                                                                                               The Administrator informed Council that both M.F. and R.M. have been added to the R.M.’s insurance policy.
 
NEATPC
218/23 Schultz- That the R.M. approve the North East Area Transportation Planning Committee’s minutes from their meetings held on December 13, 2022, February 14, 2023, and the April 12, 2023, AGM, as presented to Council. CARRIED
 
KELVINGTON FIRE ASSOCIATION
Councillor Schultz updated Council on the most recent Kelvington Fire Association’s meeting.
  
RM #426 INVOICE
The Administrator informed Council that an invoice from the R.M. of Bjorkdale No. 426 regarding the road maintenance fees also has dust control fees. The Administrator left a message with the Bjorkdale office but it has not replied to date.   
  
DRAINAGE CONCERNS
219/23 Schultz- That the R.M. support the following Iron Springs Romance Creek Drake diversion project.
This project will use natural drainage ways and a constructed channel to divert fresh water from Iron Springs and Romance Creeks into the Lanigan Creek. The Lanigan Creek will be considered the adequate outlet for the project area. This project will allow producers to efficiently drain their land. CARRIED
 
CORRESPONDENCE
220/23 Lissinna- That the R.M. acknowledge the correspondence has been reviewed and filed. CARRIED
 
2023 BUDGET AND MILL RATES
221/23 Schultz- That the R.M. approve as presented to council the 2023 Budget with revenues of $2,767,102.00 and transfer from accumulated surplus of $10,000.00 for a total of $ 2,777,102.00 and expenses of $2,741,140.00, allowing for $35,962.00 in surplus, which includes the budget of North Shore Fishing Lake, Ottman-Murray, Kuroki, and Margo;
And Whereas;
That the R.M. approve the Rural Municipal mill rate at 8.50 mills for the 2023 year and a $75.00 minimum tax on residential land and a minimum tax on commercial land be $100.00 and $325.00 on improvement tax and the following for the organized hamlets within the municipality;
That the Organized Hamlet of North Shore Fishing Lake mill rate be 4.50 and a  minimum tax for residential land be $700.00 and improvement of $225.00, commercial land $100.00 and improvement of $325.00 and a special levy of $48.00 be implemented on every property owner for 2023 for the fire levy;
and the Organized Hamlet of Ottman-Murray mill rate be set at 5.50 and the minimum tax for residential land be $350.00, commercial land $100.00 and improvement $325.00;
and the Hamlet of Kylemore the mill-rate at 8.50 and minimum tax of $75.00 for residential land and $300.00 for improvement, commercial land $100.00 and improvement $325.00;
and the Organized Hamlet of Kuroki mill rate be set at 19 mills and minimum taxes for residential land be $275.00 and improvement $475.00, commercial land $100.00 and $325.00 for improvement and a special levy of $125.00 be implemented on every property owner in 2023 for the water treatment plant reserves;
and the Hamlet of Nut Mountain mill rate of 8.50 and minimum tax for residential land $300.00 and improvement $450.00, commercial land $100.00 and $325.00 for improvement;
and a mill rate of 5.75 at Aurora Beach, Prince Subdivision and Sookochoff Subdivision;
and the Special Service Area of Margo mill rate be set at 23 mills and a minimum tax on agriculture land be $400.00, minimum tax on Agriculture Improvements be $160.00, minimum taxes for residential land be $360.00 and improvement $380.00, minimum tax on Commercial and Industrial Land be $470.00, minimum tax on Commercial and Industrial Improvements be $755.00 and a special levy of $30.00 be implemented on every property owner for 2023 for the fire levy. CARRIED  
 
NEXT MEETING
The next Regular Council Meeting is set for Tuesday, July 18, 2023, starting at 8:00 a.m.
 
ADJOURN
222/23 Byman- That this meeting be adjourned with the time being 3:36 p.m. CARRIED


                                                   ***


MINUTES OF THE REGULAR MEETING OF THE R.M. OF SASMAN NO. 336 HELD ON TUES., May 23, 2023, IN THE MUNICIPAL OFFICE
Present: 
Reeve- Dwayne Nakrayko
Councillors- Dale Redman, Bryan Myers, Nevin Morrow, Jim Lissinna
Administrator– Michael Rattray
Not in attendance: Stuart Byman and Patrick Schultz
The meeting was called to order at 8:01 a.m. by Reeve Dwayne Nakrayko.
 
AMENDED AGENDA
131/23 Lissinna- That the R.M. approve the following items to be added to or deleted from today’s agenda:
Delete - New Business Item #17;
Add - New Business #24 – Discuss email-to-text, and Facebook page;
Add – New Business #25 – Discuss employee evaluations. 
CARRIED            
 
AGENDA
132/23 Morrow- That the Agenda be adopted as presented, subject to late changes. CARRIED

MINUTES
133/23 Morrow- That the minutes of the April 18, 2023, meeting and the April 27, 2023, Special Meeting be approved as circulated, with the following amendment to the April 18, 2023, Regular Meeting:
Resolution Number 109/23 will say: That the R.M. transfer $604,000.00 from the Gravel Account to the General Bank Account. CARRIED                                                            
 
GRAVEL-HAULING
134/23 Myers- That the R.M. authorize a payment to Dusty Roads Hauling Inc. for $16,272.90 (taxes included), which will be the final payment for their part in the 2023 gravel-hauling program. CARRIED
 
COURT CASE
Council reviewed an email from our SARM lawyer regarding the ratepayer court case. After review Council decided how to proceed with this matter.
 
MARGO FEES
135/23 Redman- That the R.M. set the following fee of $30.00 per item for Margo’s pick-up of bulky garbage (mattresses/furniture/etc.) as per the recommendation from the Margo Advisory Board. CARRIED
 
TSS INITIATIVE GRANT
The Administrator updated Council on the TSS Initiative grant that has been submitted on behalf of four partnering communities which include this municipality.
 
DELEGATION 9:25 – 9:53 A.M.
Shop foreman discussed the following with Council: update on employees and start providing employee evaluations to Council; equipment update; reviewed quote from Dionco Sales for a power harrow.
 
COUNCILLORS FORUM
136/23 Lissinna- That the R.M. approve the following work orders which were handed in during the Councillors Forum:
Division 1 – NNW 32-33-10-W2 – install culvert – work order #227581; Division 5 – SW 34-36-11-W2 – install culvert - work order #176222. CARRIED
 
RECESS
137/23 Myers- That this meeting recess at 10:00 a.m. for a public hearing.  CARRIED
 
PUBLIC HEARING – AMEND ZONING BYLAW
Reeve Dwayne Nakrayko opened the public hearing. There were no discussions or comments on Bylaw 13-2022 as no one was in attendance. Reeve Nakrayko closed the public hearing at 10:10 a.m.
 
RECONVENE
138/23 Redman- That this meeting reconvene at 10:11 a.m.
 
BYLAW 13-2022 – 2ND READING
139/23 Morrow- That Bylaw No. 13-2022, being a Bylaw of the R.M. of Sasman No. 336 to Amend Bylaw No. 03-2017, known as the Zoning Bylaw, be read a second time. CARRIED
 
3rd READING
140/23 Lissinna- That Bylaw No. 13-2022, being a Bylaw of the R.M. of Sasman No. 336 to Amend Bylaw No. 03-2017, known as the Zoning Bylaw, to be read a third time and finally adopted. CARRIED
 
DELEGATION 10:15 – 10:40 A.M.
A representative from Northbound Planning discussed the following with Council:
-Reviewed updated information on the mid-term report for our buildings on the Asset Management Program;
-Reviewed information regarding D.H.’s request for an easement on a proposed access to his garage in the Prince Development.   
After reviewing D.H.’s request Council felt that they should not be involved with providing an easement but would not object to the property owners (Prince Development) drawing up an easement with the H’s.
 
2023 BUDGET
The Administrator updated Council on the 2023 budget and will work on completing the budget for final approval for the June Meeting.
 
WADENA FIRE ASSOCIATION
Reeve Nakrayko updated Council on the Wadena Fire Association’s agreement and upcoming meetings.
 
FINANCIAL STATEMENT
141/23 Redman- That the Statement of Financial Activities for the month of April, 2023, be approved as read. CARRIED
 
ACCOUNT PAYMENTS
142/23 Myers- That the current accounts, cheque #s 32418 to 32480 and three other payments, attached to and forming part of these minutes, except for cheque Number 32444, be hereby approved for payment for a total of $229,250.29. CARRIED
 
WATER ANALYSIS REPORT
143/23 Redman- That the R.M. acknowledge the following water analysis reports have been reviewed:
Kuroki – April 25, 2023; May 9, 2023; and May 15, 2023. CARRIED

RECORD RETENTION
144/23 Morrow- That the R.M. approve the following list of items to be purged as per Bylaw #185/06, attached to and forming part of these minutes. CARRIED
 
CTP AGREEMENT
145/23 Myers- That the R.M. authorize the Reeve and Administrator to sign the new Clearing The Path agreements with SARM. CARRIED
 
NORTHBOUND REPORT
146/23 Redman- That the R.M. acknowledge the report from Northbound Planning for the month of April 2023. CARRIED
 
KELVINGTON SCHOLARSHIPS
147/23 Myers- That the R.M. authorize the payment of $500.00 to the following person for the 2023 Kelvington School Scholarship: Ms. H.M.  CARRIED
 
BUILDING BYLAW
The Administrator updated on new legislation called The Construction Codes Act. The Ministry of Government Relations informed this municipality that we have a valid building bylaw so there is no immediate action required to replace it. Council instructed the Administrator to review the new building bylaw the government has prepared and revamp it to replace the current bylaw that is in place in the near future.    
 
KUROKI MAINTENANCE PERSON
148/23 Morrow- That the R.M. hire C.P. as the Hamlet of Kuroki’s maintenance person for 2023, with a contract wage of $20.00 per hour and whereas this hiring has been approved by the Kuroki Hamlet Board. CARRIED
 
KUROKI MINUTES
149/23 Morrow- That the R.M. approve the following minutes from the Organized Hamlet of Kuroki as presented to Council: Annual General Meeting minutes from May 1, 2023; April 19, 2023, Hamlet Board Meeting; May 10, 2023 Hamlet Board Meeting. CARRIED
 
BYLAW NO. 4-2023
150/23 Redman- That Bylaw No. 4-2023 be introduced as a Bylaw to Provide for the Control of Dogs Running at Large in the Organized Hamlet of Kuroki and be read a first time. CARRIED
 
2nd READING             
151/23 Morrow- That Bylaw No. 4-2023 be given a second reading. CARRIED.
 
CONSENT FOR 3RD READING
152/23 Lissinna- That Bylaw No. 4-2023 be given three readings at this meeting. UNANIMOUSLY CARRIED.    
 
3RD READING
153/23 Myers- That Bylaw No. 4-2023, being the Bylaw to Provide for the Control of Dogs Running at Large in the Organized Hamlet of Kuroki, be read a third time and finally adopted. CARRIED
 
CANTEEN LEASE
154/23 Myers- That the R.M. authorize the Administrator to sign a sub-lease agreement with the Mr. C.K. for the canteen for one year. CARRIED

MARGO GRASS-CUTTING
155/23 Morrow- That the R.M. hire Mr. S.R. to cut and trim grass at the following locations in Margo:
Cenotaph Park - $300.00 plus GST (up to six times with tree trimming included); town office - $150.00 plus GST (up to seven times); and whereas this hiring was approved by the Advisory Board for the Special Service Area of Margo. CARRIED
 
RENAMING ROAD
Council reviewed a request from the Hamlet of North Shore Fishing Lake Board regarding the renaming of a road/street in the hamlet in memory of Ron Jones. Council instructed the Administrator to contact the Hamlet Board to find out what road/street they are considering.  
 
CUSTOM WORK INVOICE
156/23 Redman- That the R.M. authorize the Administrator to cancel a portion of invoice number 2023-00054; A.N. – original amount was $320.00; new amount to be $100.00 (cancel $220.00). CARRIED
 
KYLEMORE CEMETERY
157/23 Lissinna- That the R.M. issue a Notice of Intention to designate a portion of the following property as Municipal Heritage Property: LSD 8-09-34-12-W2 – P.S. and A.S. (God’s Blessing Cemetery – Kylemore). CARRIED
 
KUROKI LAGOON
The Administrator updated Council on a conversation he had with Mr. S.B. regarding smells from the lagoon south of Kuroki. Water Security informed us that there is no real solution to this other than add enzymes which would cost a fair bit of time and money.
 
SPEED BUMPS
Council reviewed a request to install speed bumps on Municipal Road (south side of Margo), instead of a dust control product, to allow the traffic to slow down in this area to keep the dust down. Council decided to deny this request as the speed bumps would hamper the grading of Municipal Road. 
 
AWSA UPDATE
The Administrator read a letter to Council from the Assiniboine Watershed Stewardship Association regarding the 2023 membership and an invitation to attend their AGM on August 15, 2023.
 
PARKLAND REGIONAL LIBRARY
The Administrator updated Council on some resolutions that were presented at their AGM. The Administrator forwards this information to our library representative.
 
CENTRAL REGIONAL LANDFILL
158/23 Myers- That the R.M. approve the Central Regional Landfill Waste Management Authority Inc.’s 2022 audited financial statement, as presented to Council. CARRIED

LINTLAW FIRE ASSOCIATION
159/23 Morrow- That the R.M. approve the Lintlaw & District Fire Fighting Association’s minutes from their meeting held on April 11, 2023, as well as the 2022 Audited Financial Statement, as presented to Council. CARRIED
 
EMAIL TO TEXT
Council reviewed an option on how to contact our ratepayers in case of emergencies which would include road bans or fire bans. Council instructed the Administrator to include this information in this year’s newsletter and also send out the consent forms with the tax notices, as the forms need to be signed by the ratepayer to legally cover the municipality by way of the Freedom of Information Act.
 
ADMINISTRATOR’S REPORT
160/23 Redman- That the R.M. approve the Administrator’s Report for April/May 2023. CARRIED
  
CORRESPONDENCE
161/23 Lissinna- That the R.M. acknowledge the correspondence has been reviewed and filed. CARRIED.
 
NEXT MEETING 
The next Regular Council Meeting is set for Tuesday, June 20, 2023, starting at 8:00 a.m.
 
ADJOURN
162/23 Myers- That this meeting be adjourned with the time being 12:49 a.m. CARRIED ​

                                                 *** 
 
 
MINUTES OF THE REGULAR MEETING OF THE R.M. OF SASMAN NO. 336 HELD ON TUES., APRIL 18, 2023, IN THE MUNICIPAL OFFICE
Present:
Reeve- Dwayne Nakrayko
Councillors– Dale Redman, Bryan Myers,Patrick Schultz,Nevin Morrow
Administrator– Michael Rattray
Not in attendance: Stuart Byman and Jim Lissinna
The meeting was called to order at 8:03 a.m. by Reeve Dwayne Nakrayko.

AMENDED AGENDA
99/23 Myers- That the R.M. approve the following items to be added to today’s agenda:
New Business #22 – Kelvington Vet Board update. CARRIED

AGENDA
100/23 Morrow- That the Agenda be adopted as presented, subject to late changes. CARRIED

MINUTES
101/23 Schultz- That the minutes of the March 21, 2023, Regular Meeting and the April 4 Budget Meeting be approved as circulated. CARRIED

GRAVEL-HAULING
102/23 Schultz- That the R.M. wait for T.T’s final invoice for the hauling of 20,085 cubic yards of gravel and pay out the original tendered price of $21.48 per cubic yard and any additional charges will be reviewed at the next meeting of Council and furthermore that any payments made to T.T. must have WCB compliancy. CARRIED
​
RATEPAYER CLAIM
The Administrator updated Council on the ratepayer court case.

TRANSFERS
103/23 Morrow- That the R.M. authorize the transfer of the following amounts from the general bank account to the following accounts:
TCA Account – 2022 allocation - $230,000; Gravel Account – 2022 allocation - $500,000.00. CARRIED

KUROKI AGREEMENT
104/23 Schultz- That the R.M. authorize the Reeve and Administrator to sign the Kuroki Top Dugout agreement which includes signatures from both landowners. CARRIED

SCHOLARSHIPS
Council discussed a possible point system for the criteria involving the upcoming scholarship selections.

BYLAW 13-2022 – 2ND READING
105/23 Redman- That the R.M. rescind resolution 6/23. CARRIED

3rd READING
106/23 Myers- That the R.M. rescind resolution 7/23. CARRIED

COUNCILLORS FORUM
107/23 Schultz- That the R.M. approve the following work orders which were handed in during the Councillors forum:
Division 1 – SSW 29-34-10-W2 – install culvert – work order #227580; Division 4 – ENE 8-35-10-W2 – install culvert- work order. CARRIED

FINANCIAL STATEMENT
108/23 Morrow- That the Statement of Financial Activities for the month of March, 2023, be approved as read. CARRIED

TRANSFER MONIES
109/23 Schultz- That the R.M. transfer $480,000.00 from the gravel account to the general bank account. CARRIED

ACCOUNT PAYMENTS
110/23 Redman- That the current accounts, cheque #s 32360 to 32417 and four other payments, attached to and forming part of these minutes, be hereby approved for payment for a total of $721,288.15. CARRIED

WATER ANALYSIS REPORT
111/23 Schultz- That the R.M. acknowledge the following water analysis reports have been reviewed:
Kuroki – March 21, 2023, and April 5, 2023; Margo – April 4, 2023, (2). CARRIED

2023 EDUCATION PROPERTY TAX MILL RATES
112/23 Myers- That the R.M. accept the confirmed Education Mill Rates for 2023:
Agriculture – 1.42 mills; Residential – 4.54 mills; Commercial/Industrial – 6.86 mills; Commercial/Industrial Resource – 9.88 mills. CARRIED

POLICY #2-2023
113/23 Redman- That the R.M. approve Policy #2-2023 which is a policy to allow Council to be involved with the hiring, suspension, and dismissal of employees. CARRIED

NORTHBOUND REPORT
114/23 Morrow- That the R.M. acknowledge the report from Northbound Planning for the month of March 2023. CARRIED

SUBDIVISION
115/23 Myers- That the R.M. approve the following proposed Agricultural Residential Subdivision:
NW 35-33-11-W2.  Council requires no service agreement at this time. CARRIED

2023 CUSTOM WORK RATES
116/23 Morrow- That the R.M. revise the following 2023 Custom Work Rates:
Grader & operator – rural rates $50.00 minimum fee; grader & operator – non-rural rates $75.00 minimum fee; loader & operator – rural rates – remove rates; loader & operator – non-rural rates $65.00 minimum fee. CARRIED

CUSTOM ROAD-GRINDING
The Administrator read an email from the R.M. of Foam Lake No. 276 regarding their custom road-grinding services. This email will be filed for future references.

LINTLAW FIRE ASSOCIATION
117/23 Morrow- That the R.M. authorize the Reeve and Administrator to sign the updated 2023 Lintlaw and District Fire Fighting Association Agreement. CARRIED

LOT CONSOLIDATIONS
118/23 Myers- That the R.M. approve the following lot consolidation requests:
Blk/Par K, Plan BE2706; Blk/Par L, Plan BE2706; Blk/Par M, Plan 59H07950;
This request is pending approval from the Kuroki Hamlet Board. CARRIED

RMAA SALARY SCHEDULE
Council reviewed the 2022 and 2023 RMAA salary schedule.

2023 DUST CONTROL
118/23 Myers- That the R.M. hire Fort Distributors Ltd. to supply and apply a liquid magnesium chloride product for our 2023 Dust Control Program. CARRIED

SIGNAGE
119/23 Redman- That the R.M. approve a request from B.P. to install signage at our gravel piles where he provided gravel for us. THIS RESOLUTION WAS DENIED

PURCHASE MOWER
120/23 Myers- That the R.M. purchase a 2023 Degelman Rev 1500 mower from Dionco Sales (Yorkton, SK.) for $40,568.28 (taxes and a mower trade-in included), attached to and forming part of these minutes. CARRIED

FLFN UNIPLEX
Reeve Nakrayko updated Council on a recent meeting regarding the Fishing Lake First Nations proposed construction of a new Uniplex.

COMMUNITY SERVICE
The Administrator informed Council that the government had contacted the office regarding the authorization of an individual who will work in Kuroki through the Community Service Program. The Administrator will update Council on this when further information is provided.

MARGO FEES
A request to review Margo garbage pick-up rates (mattresses, box springs, furniture etc.) was tabled until next meeting.

NORTH SHORE HAMLET
121/23 Morrow- That the R.M. approve the North Shore Hamlet Board minutes from their meeting on April 13, 2023, as presented to Council. CARRIED

OTTMAN/MURRAY HAMLET
122/23 Myers- That the R.M. approve the Ottman-Murray Hamlet Board minutes from their meeting on April 14, 2023, as presented to Council. CARRIED

CENTRAL REGIONAL LANDFILL
123/23 Nakrayko- That the R.M. approve the Central Regional Landfill Waste Management Authority Inc. meeting minutes from February 27, 2023, as presented to Council. CARRIED

KELVINGTON FIRE ASSOCIATION
124/23 Schultz- That the R.M. approve the Kelvington Fire Association’s minutes from the April 4, 2023, meeting, as presented to Council. CARRIED

KELVINGTON VET BOARD
Councillor Schultz updated Council on the recent Kelvington Veterinary Board news.

ADMINISTRATOR’S REPORT
125/23 Redman- That the R.M. approve the Administrator’s Report for March/April 2023. CARRIED

CORRESPONDENCE
126/23 Myers- That the R.M. acknowledge the correspondence has been reviewed and filed. CARRIED

NEXT MEETING
The next Regular Council Meeting is set for Tuesday, May 23rd, 2023, starting at 8:00 a.m.

ADJOURN
127/23 Morrow- That this meeting be adjourned with the time being 11:45 a.m. CARRIED

                                             ***
​MINUTES OF THE REGULAR MEETING OF THE R.M. OF SASMAN NO. 336 HELD ON TUES., MARCH 21, 2023,IN THE MUNICIPAL OFFICE
Present:
Reeve- Dwayne Nakrayko
Councillors- Dale Redman, Bryan Myers, Patrick Schultz, Nevin Morrow, Jim Lissinna
Administrator- Michael Rattray
Not in attendance: Stuart Byman

The meeting was called to order at 8:56 a.m. by Reeve Dwayne Nakrayko.
​
AMENDED AGENDA
1/23 Redman- That the R.M. approve the following items to be added/removed to today’s agenda; - Add New Business #22 – Discuss SwFr 04-34-10-W2 requests. CARRIED

AGENDA
72/23 Redman- That the Agenda be adopted as presented, subject to late changes. CARRIED

MINUTES
73/23 Lissinna- That the minutes of the February 22, 2023, Regular Meeting be approved as circulated. CARRIED

WADENA FIRE ASSOCIATION
Reeve Nakrayko updated Council on the new Wadena Fire Association’s agreement.

KELVINGTON FIRE ASSOCIATION
Councillor Schultz updated Council on the Kelvington Fire Association, which is looking at drawing up new agreements for everyone involved.

GRAVEL-HAULING
Reeve Nakrayko updated Council on the 2023 gravel-hauling program for both Dusty Roads Hauling and Trono Trucking.

​RATEPAYER CLAIM
The Administrator informed Council that Customer #978 has served our SARM lawyer a Statement of Claim regarding the refusal to issue a development permit for a proposed structure at the Hamlet of Ottman-Murray. The office staff is working with the SARM lawyer to prepare the RM’s statement of defence regarding this claim.

FINANCIAL STATEMENT
74/23 Schultz- That the Statement of Financial Activities for the month of February, 2023, be approved as read. CARRIED

ACCOUNT PAYMENTS
5/23 Schultz- That the current accounts, cheque #s 32311 to 32359 and four other payments, attached to and forming part of these minutes, be hereby approved for payment for a total of $387,719.41. CARRIED

ATER ANALYSIS REPORT
76/23 Schultz- That the R.M. acknowledge the following water analysis reports have been reviewed: Kuroki– Feb.23, 2023, and March 9, 2023; Margo– March 8, 2023 (2). CARRIED

NORTHBOUND REPORT
7/23 Redman-  That the R.M. acknowledge the report from Northbound Planning for the month of February 2023. CARRIED

DELEGATION 10:45 – 11:28 A.M.
Shop foreman discussed the following with Council: snow-plowing update; new grader update; update on fixing mowers; update on employees; possibly purchasing ripper for Cat grader; update on RM shop roof leak.

R/R SHOP BULBS
78/23 Myers- That the R.M. hire TG Electric Ltd. (Wadena, SK.) to remove and replace all 8-foot bulbs in the RM shop as per quoted price of $6,542.90 (taxes included). CARRIED

DONATIONS
79/23 Lissinna- That the R.M. approve the following donation requests: National Wall of Remembrance Project- $250.00 (taxes included); Agriculture in the Classroom (Sask) Inc.- $500.00. CARRIED

SASMAN PARK
80/23 Myers- That the R.M. set the following fees for the 2023 camping at Sasman Park: seasonal camping- $1,250.00 per lot; daily camping- $25.00 per day. CARRIED

TRANSFER TO RESERVES
Council tabled the discussion on the 2022 Transfer to Reserves until next meeting.

SIX-MONTH NOTICE
81/23 Redman- That Council authorize the Administrator to start proceedings for title by way of issuing a six-month notice on the following properties: Lots 11 & 12, Blk/Par 5, Plan B196 – Margo; Lots 3 & 4, Blk/Par 6, Plan AR5622 – Nut Mountain. CARRIED

CONSENT FOR TITLE
82/23 Redman- That the R.M. authorize the Administrator to make application to the Provincial Mediation Board for consent of title for the following properties: Lot 17, Blk/Par 1, Plan T3059; NE 20, SE 20, SW 20, NE 22, NW 23-33-10-W2; SE 18-33-10-W2; NE 17-33-10-W2; Lot 3, Blk/Par 9, Plan 78H05115. CARRIED

FROST PERMITS
​83/23 Schultz- That the R.M. set the following fees for frost permits for the 2023 Season: ratepayers– no charge for both daily and annual frost permits; non-ratepayers– daily permit $25.00; annual permit- $100.00. CARRIED

SARM CONVENTION
Councillor Myers updated Council on the recent SARM Convention held in Saskatoon.

LUNCH BREAK
84/23 Nakrayko- That this meeting break for lunch at 12:00 p.m. CARRIED
85/23 Nakrayko- That this meeting resume its deliberations at 12:50 p.m. CARRIED

UNORGANIZED HAMLETS
The Administrator informed Council that he had talked with Government Relations regarding mill rates for Unorganized Hamlets. Going forward the mill rates for both Kylemore and Nut Mountain will be the same as the Municipal (RM) mill rate and certain tax tools will be used to make the taxation as fair as possible in the unorganized hamlets.

BUDGET MEETING
86/23 Lissinna- That the R.M. set a date for the 2023 Budget Meeting with it being Tuesday, April 4, 2023, starting at 8:00 a.m. at the R.M. of Sasman Office. CARRIED

COMMISSIONER OF OATHS
87/23 Myers- That the R.M. approve a request from KJ to allow her to take an exam to become a Commissioner of Oaths and that the cost of the exam be covered by the R.M. of Sasman No. 336. CARRIED

At 1:00 p.m. Councillor Morrow attended the meeting.

MARGO RECYCLING BINS
Council reviewed a concern regarding R.M. residents using Margo’s recycling bins. Council decided that information on this should be added to this year's newsletter and posted on the R.M.’s website.

CHILDREN-PLAYING SIGNS
88/23 Schultz- That the R.M. approve a request to install two “Children Playing” signs at the following location: SW 3-36-12-W2. CARRIED

RMAA CONVENTION
89/23 Myers- That the R.M. authorize the Administrator to attend the RMAA Convention in Saskatoon from May 15-18, 2023. CARRIED

CENTRAL REGIONAL LANDFILL
90/23 Nakrayko- That the R.M. approve the Central Regional Landfill Waste Management Authority Inc. meeting minutes from January 30, 2023, as presented to Council. CARRIED

WADENA FIRE ASSOCIATION
91/23 Myers- That the R.M. approve the Wadena and District Fire Association’s minutes from the February 23, 2023, meeting, as presented to Council. CARRIED

NORTH SHORE HAMLET
92/23 Morrow- That the R.M. approve the North Shore Hamlet Board minutes from their meeting on February 23, 2023, as presented to Council. CARRIED

NEAPTC
93/23 Redman- That the R.M. approve the North East Area Transportation Planning Committee’s minutes from their meeting on December 13, 2022, as presented to Council. CARRIED

AMEND ZONING BYLAW
Council reviewed a letter from a ratepayer regarding a proposed plan on constructing a building for a gun shop located on SW 4-34-10-W2. The R.M. office staff met with her earlier and made her aware that an amendment to our zoning bylaw will have to take place in order for the construction to proceed. Council instructed the Administrator to inform her of certain fees that she will be responsible for regarding the amendment of the current zoning bylaw. There was also a request to widen an approach at this location. This item was tabled until further discussions are held with the ratepayer.

SNOW-PUSHING LETTER
94/23 Schultz- That the R.M. authorize the Administrator to write a letter to Apex Ag and Truck Ltd. to not push snow into the R.M.’s right-of-way as this creates line-of-sight issues for traffic on this road. CARRIED

ADMINISTRATOR’S REPORT
95/23 Morrow- That the R.M. approve the Administrator’s Report for February/March 2023. CARRIED

CORRESPONDENCE
96/23 Lissinna- That the R.M. acknowledge the correspondence has been reviewed and filed. CARRIED

NEXT MEETING
The next Regular Council Meeting is set for Tuesday, April 18, 2023, starting at 8:00 a.m.

ADJOURN
97/23 Myers- That this meeting be adjourned with the time being 2:58 p.m. CARRIED

​                                                   *** 

​

Minutes of the Regular Meeting of the RM of Sasman No. 336 on Wed., Feb. 22, 2023, at the Municipal Office 
Present:
Reeve- Dwayne Nakrayko                                       
Councillors– Dale Redman, Bryan Myers, Stuart Byman, Jim Lissinna
Administrator– Michael Rattray
Not in attendance: Patrick Schultz and Nevin Morrow
The meeting was called to order at 9:00 a.m. by Reeve Dwayne Nakrayko.
 
AMENDED AGENDA
36/23 Lissinna- That the R.M. approve the following items to be added to or removed from today’s agenda;
Add New Business #28 – Discuss Margo Hall concerns; Add New Business #29 – Discuss Kelvington Fire Association minutes; Add New Business #30 – Discuss Hilbig/Kuroki water agreement. CARRIED
​
AGENDA
37/23 Myers- That the Agenda be adopted as presented, subject to late changes. CARRIED.

​MINUTES
38/23 Byman- That the minutes of the January 24, 2023, Regular Meeting be approved as circulated. CARRIED
 
ADMINISTRATOR-IN-TRAINING
The Administrator informed Council that he has talked with two applicants regarding their resumes for the position for administrator-in-training. Council decided to hold off on the training for approximately one year or when the Administrator informs Council within one year of his intention to retire.
 
BUILDING PERMIT
The Administrator informed Council that the owner of 29A 01 101908021 has applied for a building permit for his carriage house after he had discussions with Northbound Planning. 
 
WADENA FIRE ASSOCIATION
39/23 Myers- That the R.M. approve the Wadena and District Fire Fighting Association’s meeting minutes from Feb. 14, 2023. CARRIED
 
SNOW-RIDGING AGREEMENT
Council reviewed an agreement for snow-ridging easement that was prepared by the Administrator. Council agreed to use this agreement going forward and instructed the Administrator to give the foreman copies of this agreement for future use.
 
GRAVEL-HAULING UPDATE
Reeve Nakrayko updated Council on the 2023 gravel-hauling.
 
FINANCIAL STATEMENT
40/23 Byman- That the Statement of Financial Activities for the month of January, 2023, be approved as read. CARRIED
 
ACCOUNT PAYMENTS
41/23 Redman- That the current accounts, cheque #s 32247 to #32310 and four other payments, attached to and forming part of these minutes, be hereby approved for payment for a total of $635,487.95. CARRIED
 
WATER ANALYSIS REPORT
42/23 Myers- That the R.M. acknowledge the following water analysis reports have been reviewed:
Kuroki– Jan.24, 2023 and Feb.9, 2023; Margo– Feb.9, 2023. CARRIED
  
TAX ENFORCEMENT
43/23 Lissinna- That the R.M. stop tax enforcement proceedings on the following properties: Lots 20,21 & 22, Blk 2, Plan T3059 & Lot 19, Blk 8, Plan BD3555. CARRIED
 
SHAMROCK APPEALS BOARD AGREEMENT
44/23 Redman- That the R.M. authorize the Reeve and Administrator to sign the new agreement dated Jan.25, 2023, with the Shamrock District Appeals Board. CARRIED

DELEGATION 10:20 – 10:40 A.M.
Mr. M.F. met with Council regarding the seasonal operator position.
 
NORTHBOUND REPORT
45/23 Myers- That the R.M. acknowledge the report from Northbound Planning for the month of January 2023.      CARRIED
 
ROAD MAINTENANCE AGREEMENT
46/23 Byman- That the R.M. authorize the Reeve and Administrator to sign road maintenance agreements with the R.M. of Kelvington No. 366 and the R.M. of Barrier Valley No. 397 and whereas the estimated amount of gravel to be hauled will be 20,000 cubic yards. CARRIED
 
KELVINGTON FIRE ASSOCIATION
The minutes from the Kelvington & District Fire Fighting Association’s meeting on Feb.7, 2023, were tabled, whereas this will be discussed at a meeting when Councillor Schultz is present.
  
DELEGATION 11:05 – 11:15 A.M.
Mr. R.M. met with Council regarding the seasonal operator position.
 
DELEGATION 11:30 – 11:40 A.M.
Mr. T.B. was contacted by Council by way of a teleconference call regarding the seasonal operator position.
 
HIRE FULL-TIME SEASONAL EMPLOYEE
47/23 Redman- That the R.M. hire both Mr F and Mr M as full-time seasonal operators for this municipality at a wage of $27/hr with a tentative start date of May 1, 2023, weather permitting, and after a three-month probation period Council will review both Mr. F and Mr. M’s job performance and possible wage increase. Also included will be the Municipal Employees’ Pension Plan, the SARM Short Term Disability, and Long Term Disability, with the employee paying ½ of the premium and Level 2 Family Health and Dental coverage after the 90-day probation period. CARRIED
 
SHOOTING RANGE APPROVAL
48/23 Byman- That the R.M. approve a request from Mr. C.B. regarding the SRC Gun Club’s usage of the shooting range located on the property on SE 14-35-10-W2. CARRIED 

LUNCH BREAK
49/23 Nakrayko- That this meeting break for lunch at 12:00 p.m. CARRIED
50/23 Nakrayko- That this meeting resume its deliberations at 12:47 p.m. CARRIED

SASKPOWER
The Administrator presented Council with information from SaskPower regarding a project that will take place in the Hamlet of Kuroki.
 
RCMP ACTION PLAN
51/23 Redman- That the R.M. authorize the Administrator to write a letter to the Wadena/Foam Lake RCMP Detachment, informing the RCMP of Council’s recommendations for the 2023-2024 Action Plan. CARRIED             
 
SUPPORT LETTER
52/23 Myers- That the R.M. authorize the Administrator to prepare a letter of support for the request from the Fishing Lake First Nation regarding a new program called Community Development Wrap Around Initiative. CARRIED
 
DELEGATION 1:16 – 1:30 A.M.
Mr.K and a member of the North Shore council met with R.M. Council regarding a proposal to sub-lease the North Shore canteen. 
 
SUBLEASE CANTEEN
53/23 Myers- That the R.M. approve the 2023 sub-lease of the North Shore canteen to Mr.K as per his proposal agreement today. CARRIED
 
KELVINGTON VET CLINIC
A discussion was held regarding information received about the Kelvington Vet Board. Council instructed the Administrator to contact the R.M. of Kelvington No. 366 to request a meeting in the spring to discuss the future of the veterinary facility.
 
LOT CONSOLIDATIONS
54/23 Myers- That the R.M. approve the following lot consolidation requests: Lots 7 & 8, Block 3, Plan 77H10363. CARRIED

FLEX-TERM INVESTMENT
55/23 Byman- That the R.M. instruct the Administrator to transfer $1,000,000.00 from the TCA Account to a one-year flex-term within the Crossroads Credit Union account. CARRIED
 
CIT CAPITAL GRANT PROGRAM
56/23 Lissinna- That the R.M. authorize the Reeve to sign a request-for-payment form for the Communities in Transition Capital Grant Program for Margo. CARRIED
 
WRITEOFF A/R INVOICE
57/23 Redman- That the R.M. authorize the Administrator to write off the following invoice which is currently in the accounts receivable account: Mr P.- $225.00 – 2022 trailer licence fee (Mr P. had no trailer on the property but was charged for one). CARRIED                                                                       

CPR/FIRST AID COURSES
58/23 Lissinna- That the R.M. authorize the foreman to organize CPR/First Aid courses for all outside employees. CARRIED
 
BYLAW 3-2023
59/23 Redman- That the R.M. table Bylaw 3-2023 until further notice and whereas the Hamlet of North Shore can review some important information. CARRIED
 
MEMBERSHIP
60/23 Byman- That the R.M. approve the purchase of a 2023 membership for Heritage Saskatchewan. THIS MOTION WAS DEFEATED
                                                                                         
KUROKI HOUSE
The Administrator informed Council that the house in Kuroki (Lot 10, Blk 7, Plan 63H09458) is a concern to the hamlet’s water line infrastructure, as the house’s foundation is visibly unsafe. The Administrator will inform the Kuroki Hamlet board of this.
 
MARGO HOUSES
The Administrator informed Council of a concern from the office staff regarding the two houses in Margo which are owned by the Ls. The Administrator will contact Northbound Planning to ask their opinion in reference to our zoning bylaw.
 
KELVINGTON LIBRARY
61/23 Nakrayko- That the R.M. approve the Kelvington branch of Parkland Library’s 2022 Actual Budget and the 2023 Proposed Budget. CARRIED
 
MARGO CRA ACCOUNT
62/23 Redman- That the R.M. authorize the following people/firms to have access to all the Margo, SK., Canada Revenue Agency accounts: Administrator Michael Rattray; Administrative Assistant Dawn Prince; MNP LLP (RM of Sasman No. 336’s auditors). CARRIED.
 
CENTRAL REGIONAL LANDFILL
63/23 Myers- That the R.M. approve the Central Regional Landfill Waste Management Authority Inc. meeting minutes from Dec.19, 2022, as presented to Council. CARRIED
 
POUNDKEEPER APPOINTMENT
64/23 Myers- That due to health reasons Mr. J.A. is unable to carry out his appointment as poundkeeper for Division 5 and whereas the R.M. will appoint Mr. K.A. to fill this position effective immediately. CARRIED

LIBRARY APPOINTMENTS
65/23 Redman- That the R.M. appoint Ms. M.D. to both the Parkland Regional Library Board and the Wadena Local Library Board for 2023. CARRIED
 
SUPPORT LETTERS
66/23 Byman- That the R.M. authorize the Administrator to write support letters for the Hamlet of North Shore’s for the following grant applications: Grey Cup Legacy Grant; SGI Traffic Safety Grant; Co-op Community Spaces Program; SRC Outreach Application. CARRIED

MARGO HALL   
67/23 Redman- That the R.M. approve a hall-rental agreement for Margo which has been drawn up by C.G.  CARRIED
 
KUROKI TOP DUGOUT
The Administrator informed Council that he had drawn up an agreement for the Kuroki Top Dugout between the RM and property owners. The owners recently reviewed the agreement and are negotiating to be paid $500.00 per year for land rental. The Administrator will inform the Kuroki Hamlet Board of this and find out if they agree to this increase.
 
ADMINISTRATOR’S REPORT
68/23 Myers- That the R.M. approve the Administrator’s Report for January/February 2023. CARRIED
        
CORRESPONDENCE
69/23 Lissinna- That the R.M. acknowledge the correspondence has been reviewed and filed. CARRIED 
 
NEXT MEETING
The next Regular Council Meeting is set for Tuesday, March 21, 2023, starting at 9:00 a.m.
 
ADJOURN
70/23 Byman- That this meeting be adjourned with the time being 3:36 p.m. CARRIED
 
 
                                                    ***

 ​Minutes of the Regular Meeting of the RM of Sasman No. 336 on Tues., Jan. 24, 2023, at the Municipal Office 
Present:
Reeve- Dwayne Nakrayko                                      
Councillors– Dale Redman, Bryan Myers, Stuart Byman, Patrick Schultz, Nevin Morrow, Barry Marquette 
Administrator– Michael Rattray
                                     
The meeting was called to order at 9:00 a.m. by Reeve Dwayne Nakrayko.
 
AMENDED AGENDA
1/23 Morrow- That the R.M. approve the following items to be added to or removed from today’s agenda: Add New Business #24 – Discuss Memorial Recognition; Add New Business #25 – Review Kelvington Medical Advisory Meeting. CARRIED

AGENDA
2/23 Myers- That the Agenda be adopted as presented, subject to late changes. CARRIED

MINUTES
3/23 Lissinna- That the minutes of the December 14, 2022, Regular Meeting be approved as circulated. CARRIED
 
ADMINISTRATOR IN TRAINING
Council reviewed the resumes that were submitted for the position for Administrator in Training. Council instructed the Administrator to contact the three applicants whom Council selected. The Administrator will report back to Council at the February Meeting.
 
RATEPAYER CLAIM
The Administrator updated Council on the building permit claim by a ratepayer. No further correspondence has been received since a letter from the lawyer for Northbound Planning was sent to the ratepayer’s lawyer on December 20, 2022.
 
APAS MEMBERSHIP
4/23 Redman- That the R.M. approve the purchase of a 2023 APAS Membership. A recorded vote was taken with the following results: In favour of this resolution– Nakrayko, Redman, Myers, Byman and Lissinna; Not in favour of this resolution– Schultz and Morrow. THIS RESOLUTION IS THEREFORE CARRIED

SUBDIVISION
The Administrator read an email from a ratepayer regarding the proposed intentions of the newly approved subdivision on NE 16-33-11-W2. Council instructed the Administrator to invite both the ratepayer and a second ratepayer to the March 21, 2023, council meeting to discuss further on this item.
 
SEASONAL OPERATOR
Council reviewed resumes that were submitted for the Seasonal Equipment Operator position. Council decided to further advertise this position in both the Wadena and Kelvington newspapers. Resumes will be reviewed at the February meeting.
 
ENGAGEMENT LETTER
5/23 Schultz- That the R.M. approve and authorize the Reeve and Administrator to sign the Auditor’s Engagement letter from MNP LLP. CARRIED
 
DELEGATION 10:25 – 11:38 A.M.
Two representatives from Northbound Planning discussed the following with Council: reviewed and filled out a building condition worksheet for the second round of the Asset Management Program; reviewed Bylaw 13-2023 (zoning bylaw amendments) and the decision from the Hamlet of North Shore Fishing Lake regarding how many recreational vehicles (Campers) will be allowed.  

BYLAW 13-2022 – 2ND READING
6/23 Redman- That Bylaw No. 13-2022, being a Bylaw of the R.M. of Sasman No. 336 to Amend Bylaw No. 03-2017, known as the Zoning Bylaw, be read a second time. CARRIED
 
3rd READING
7/23 Byman- That Bylaw No. 13-2022, being a Bylaw of the R.M. of Sasman No. 336 to Amend Bylaw No. 03-2017, known as the Zoning Bylaw, to be read a third time and finally adopted. CARRIED
 
LUNCH BREAK
8/23 Nakrayko- That this meeting break for lunch at 11:55 a.m. CARRIED
9/23 Nakrayko- That this meeting resume its deliberations at 12:40 p.m. CARRIED
 
FINANCIAL STATEMENT
10/23 Schultz- That the Statement of Financial Activities for the month of December, 2022, be approved as read. CARRIED

DELEGATION 1:00 – 1:25 P.M.
Two ratepayers and a professional agrologist updated Council on a proposed drainage project which the ratepayers are looking to get in place. Council will be contacted once more information has been gathered and will review again at that time.
 
ACCOUNT PAYMENTS
11/23 Morrow- That the current accounts, cheque #s 32183 to #32246 and four other payments, attached to and forming part of these minutes, be hereby approved for payment for a total of $290,806.73. CARRIED
 
WATER ANALYSIS REPORT
12/23 Morrow- That the R.M. acknowledge the following water analysis reports have been reviewed: Kuroki– December 21, 2022 and January 5, 2023; Margo– January 4, 2023 (2). CARRIED

TAX ENFORCEMENT
13/23 Lissinna- That the R.M. stop tax enforcement proceedings on the following properties: Lot 9, Block 6, Plan No. 75H11475; Lots 12,13,14 & 15, Block 7, Plan No. B196. CARRIED                                                          
AGREEMENT CANCELLATION REQUEST
14/23 Myers- That the R.M. authorize the Administrator to send the following agreement cancellation requests to the Ministry of Agriculture: Owners of NE 06 33 10 W2. CARRIED                                                                              
NORTHBOUND REPORT
15/23 Myers- That the R.M. acknowledge the report from Northbound Planning for the month of December 2022. CARRIED
 
BUILDING PERMIT
A discussion on a building permit for a carriage house on 29A 01 101908021 was tabled.  
 
SARM ANNUAL CONVENTION
A discussion was held regarding who may be attending the upcoming SARM Annual Convention in Saskatoon. The following Council members are planning on attending: Nevin Morrow, Jim Lissinna and Dale Redman (hail meeting only).
 
ADMINISTRATOR’S WORKSHOP
16/23 Redman            - That the R.M. authorize both the Administrator and the Assistant Administrator to attend the Enhanced Municipal Administration Program workshop in Kelvington, SK. on March 30, 2023. CARRIED
 
SARM WEBINAR
The Administrator informed Council of an upcoming webinar hosted by SARM and Punshon Fleming Financial Group regarding current investment opportunities.
 
HOLIDAYS
17/23 Lissinna- That the R.M. approve the following holiday requests: office assistant- Aug.16-23, inclusive; shop foreman-Feb.21-Mar 2, inclusive. CARRIED
 
LOT CONSOLIDATIONS
17/23 Redman- That the R.M. approve the following lot consolidation requests: Lots 20,21 & 22, Block 2, Plan T3059; Lots 17 & 18, Block 8, Plan BD3555; Lots 20 & 21, Block 8, Plan BD3555. CARRIED

MARGO HALL RATES
18/23 Morrow- That the R.M. approve the new Margo Hall rates, attached to and forming part of these minutes and whereas these rates will take effect immediately. CARRIED

OVERHEAD DOOR
19/23 Redman- That the R.M. authorize the Special Service Area of Margo to purchase an overhead door for the Margo Shop. CARRIED
 
BYLAW NO. 1-2023
20/23 Myers- That Bylaw No. 1-2023 be introduced as the Cemetery Bylaw for the Special Service Area for Margo and be read a first time. CARRIED
 
2nd READING             
21/23 Lissinna- That Bylaw No. 1-2023 be given a second reading. CARRIED
 
CONSENT FOR 3RD READING
22/23 Schultz- That Bylaw No. 1-2023 be given three readings at this meeting. UNANIMOUSLY CARRIED   
 
3RD READING
23/23 Morrow- That Bylaw No. 1-2023, being the Cemetery Bylaw for the Special Service Area for Margo, be read a third time and finally adopted. CARRIED
 
KUROKI CONCERN
The Administrator read a letter from the owner of 8A 04 102317420 regarding her concerns about the sidewalk in front of her business in Kuroki, as well as a speed limit concern. These concerns will be forwarded to the Hamlet of Kuroki board for their decision on this.
 
BYLAW NO. 2-2023
24/23 Byman- That Bylaw No. 2-2023 be introduced as a Bylaw to Regulate the Use and Consumption of Water from the Waterworks System in the Hamlet of Kuroki and to Fix the Rates to be Charged by Way of a Service Charge for the Use of Sewer and be read a first time. CARRIED
 
2nd READING             
25/23 Redman- That Bylaw No. 2-2023 be given a second reading. CARRIED
 
CONSENT FOR 3RD READING
26/23 Myers- That Bylaw No. 2-2023 be given three readings at this meeting. UNANIMOUSLY CARRIED

3RD READING
27/23 Lissinna- That Bylaw No. 2-2023, being the Bylaw to Regulate the Use and Consumption of Water from the Waterworks System in the Hamlet of Kuroki and to Fix the Rates to be Charged by Way of a Service Charge for the Use of Sewer, be read a third time and finally adopted. CARRIED
 
DELEGATION 2:15 – 2:44 P.M.
Shop foreman discussed the following with Council: update on snow plowing; update on equipment; snow-ridging complaints; SGI package policies.
 
HAMLET OF NORTHSHORE
28/23 Myers- That the R.M. approve the Hamlet of Northshore’s meeting minutes from both December 29, 2022 and January 21, 2023 as presented to Council. CARRIED

CENTRAL REGIONAL LANDFILL
29/23 Myers- That the R.M. approve the Central Regional Landfill Waste Management Authority Inc. meeting minutes from November 29, 2022, as presented to Council. CARRIED
 
WADENA FIRE ASSOCIATION
30/23 Myers- That the R.M. approve the Wadena and District Fire Fighting Association’s meeting and budget minutes from January 11, 2023, as well as the 2023 budget and the updated list of volunteer firefighters for 2023. CARRIED
                                                                                                                      WADENA FIRE ASSOCIATION
Council reviewed the newly prepared Wadena and District Firefighting Agreement. This agreement was tabled until next meeting.
 
LINTLAW FIRE ASSOCIATION
31/23 Morrow- That the following correspondence from the Lintlaw & District Firefighting Association Inc. be approved as presented: minutes of the Jan.19, 2023, meeting; the 2023 budget; the 2023 Volunteer Firefighters list. CARRIED                                                                   
POLICY 1-2023
32/23 Schultz- That the R.M. approve Policy 1-2023– Memorial Recognition. CARRIED 
                                                                                                                      KELVINGTON MEDICAL ADVISORY
Councillor Schultz updated Council on the Kelvington Medical Advisory Board and their recent meeting.
 
ADMINISTRATOR’S REPORT
33/23 Schultz- That the R.M. approve the Administrator’s Report for December 2022/January 2023. CARRIED
        
CORRESPONDENCE
34/23 Redman- That the R.M. acknowledge the correspondence has been reviewed and filed. CARRIED
 
NEXT MEETING
The next Regular Council Meeting is set for Wednesday, February 22, 2023, starting at 9:00 a.m.
 
ADJOURN
35/23 Lissinna- That this meeting be adjourned with the time being 4:22 p.m. CARRIED